Termination of Employment - The Victoria College

Termination of Employment

TERMINATION

Upon separation from The Victoria College all terminating employees must comply with the termination procedures to ensure recovery of college property, prompt recruitment of a replacement, and payment of monies due. Termination procedures also facilitate the finalization of all payroll, insurance and retirement account transactions and the conveyance of information regarding continuation of benefits during the transition. The following procedures shall be followed:

A. Advance Notice:
Employees should give written notice of their intent to terminate their employment. The notice period before departure for faculty and administrative employees should be at least fifteen (15) days except in cases of a bona fide emergency.

B. Termination Checklist:
The immediate supervisor is responsible for initiating and submitting a Termination Checklist to the payroll office. The Termination Checklist should be signed by the various offices clearing the employee of any obligations to the college, and must contain the effective date of termination and a forwarding address for the terminating employee. The final paycheck shall be authorized when the Termination Checklist is signed by the supervisor and is submitted to the HR/Payroll office.

C. Exit Interview:
All employees separating from employment at the college may have an optional "exit interview". This may enable the college to identify causes for employee turnover or provide information which will promote and enhance recruitment and retention efforts. The interview may be conducted by a Division Chair or the Human Resources Director. The "Exit Interview" form will be kept in the employee's confidential payroll/benefits file.

D. References and Employment Verifications:
Information related to employees and former employees is confidential. All requests for information about present or former employees should be directed to the Human Resources/Payroll staff. This will ensure that the request is handled in a manner that is consistent with the College's obligations to protect the privacy of current and former employees as well as the College's obligations under the Public Information Act.

When a request is received by the Human Resources/Payroll staff, only the employee's or former employee's dates of employment and job title(s) are provided. Salary information will be provided only with the employee's signed authorization.